Workflow
What lease abstraction with MYX Analyzer looks like
85% of enterprise data is unstructured, and a lease portfolio is a concentrated case of it. The terms that drive rent, renewals, and obligations exist inside the documents and nowhere else. The questions are simple to ask and expensive to answer: which leases renew this year, which rents escalate on which index, which sites can be assigned without consent. Until someone reads the files, every one of them is a reading exercise. If the discipline itself is new to you, the primer on what is lease abstraction covers the definition and the standard abstract fields.
MYX Analyzer replaces the reading exercise with a spreadsheet-style grid. Each row is a document; each column is a field you define. Upload a folder of leases and the grid fills with extracted values, so the portfolio becomes a table your team can review, correct, and export.
Import documents
Upload PDFs directly, connect SharePoint, or import whole folders in bulk. Supported file types are PDF, JPG, and MP4 — documents, images, and video all land in the same grid.
Define your fields
Each column is an extraction prompt written in plain language: what the field means, and the format you want back. A per-table project context tells the Analyzer what kind of portfolio it is reading.
Run the extraction
Results stream into the grid field by field in real time. Review starts while the run is still going, not after it finishes.
Review and rerun
Check any value against its source, then rerun extraction for a single cell or a whole row without touching the rest of the grid.
The unit of work changes with the grid. Instead of assigning stacks of documents to readers, your team reviews extracted values and spends its judgment only where judgment is needed.
Lease files rarely arrive alone. The same site folder usually holds amendments, correspondence, site plans, and drawings. The technical half of that pile has its own page, extracting data from engineering drawings, and tower portfolios have one too: cell tower lease abstraction.
Coverage
500+ fields: rent, escalation, renewal, assignment
MYX Analyzer extracts 500+ data fields. The core set is what every abstraction project needs: parties, key dates, rent and payment terms, escalation clauses, renewal options, assignment and termination provisions. And because every column is a prompt, a field specific to your portfolio is a column you add, not a feature you wait for. The same core set is what the free lease abstract template captures, if you want the field list on paper before you automate it.
Here is one row of the grid, unpacked. The values come from Lease_FR_0847.pdf, the synthetic French lease used in the product demo — an illustration of the grid's output, not customer data.
| Field | Extracted value |
|---|---|
| Monthly rent | EUR 1,250.00 |
| Lease term | 12 years (144 months) |
| Escalation | INSEE CPI + 1.5% |
| Renewal | Automatic (5x 3yr) |
| Assignment | Freely Assignable |
Synthetic demo values, shown as an illustration of the grid's output.
The example is French on purpose. Infrastructure portfolios cross borders, and a field schema that works on one country's paperwork has to survive the next one's: same columns, same prompts, different language. MYX Analyzer supports 40+ languages.
The escalation row is the one that decides budgets. A clause like INSEE CPI + 1.5% is not a number; it is an instruction to apply an index, and it only becomes a rent schedule when someone applies it. The rent calculation page covers how extracted clauses turn into schedules, and the free lease escalation calculator lets you model a clause by hand first.
Renewal and assignment terms read like boilerplate until a portfolio changes hands. An automatic renewal such as 5x 3yr, or a clause marked Freely Assignable, is exactly what a buyer's counsel asks about first. With those terms sitting in columns, the answer is a filter, not a file hunt.
Verification
Per-field confidence and document references
Every extracted value in the grid carries a confidence indicator:
Confidence is a triage signal, not a verdict. LOW and MEDIUM values show reviewers where to spend time first, instead of spreading attention evenly across thousands of cells that were straightforward.
Every value also carries a document reference: the page and section of the source document it came from. Checking a rent figure means opening the lease at the cited clause, not re-reading the whole document. That is the difference between trusting an answer and being able to defend it: when an auditor, a lender, or a counterparty questions a number, the answer is the cited clause.
Measured extraction quality is 94.7 % on internal evaluation sets. The workflow still assumes verification rather than blind trust: confidence shows where to look, and the reference takes each check straight to the clause.
When a value is wrong because a prompt was underspecified, fix the prompt and rerun the cell or the row. Fields that stay hard can be switched to MYX MAX, the Analyzer's tier for the hardest fields.
Review is team work. Shared workspaces with permissions keep legal, finance, and asset management in the same grid instead of in emailed copies of it.
Output
From PDF to Excel: templates and batch
Abstraction ends in a deliverable, and the deliverable is usually a workbook. MYX Analyzer exports to Excel with custom templates; an AI template designer and a script designer shape the output to match the workbook your team already maintains, so results land in a familiar format instead of starting a reformatting project. Excel matters because the rest of the organization runs on it: asset registers, rent rolls, budget models. The export feeds those systems rather than replacing them.
Volume is a batch problem. Process hundreds of documents overnight with enterprise batch processing. Every batch run shows an upfront cost estimate before submission, so the spend on a portfolio-wide pass is a decision, not a surprise.
The two lanes cover different days. Run a handful of new amendments live and watch values stream into the grid; queue the portfolio-wide pass as an overnight batch.
Pro and Business plans include API access for teams that push extracted data into downstream systems. Plans, credits, and how the 30-day free trial works are on the pricing page.
Comparison
Software vs manual abstraction services
Outsourced abstraction has been the default for years: send the leases out, get a spreadsheet back. The model persisted because it works — readers are careful, and the deliverable answers the questions everyone knew to ask at the start. The trouble is the questions nobody asked yet. A static spreadsheet ages badly: a new question means a new engagement, and checking a value means going back to the lease yourself.
Software changes the shape of the work, not just the speed. The schema stays live — add a field next quarter and have the same documents read again for it, with every value still pointing at its source. That matters most in the months after a deal closes, when integration surfaces the questions diligence never asked. What separates AI-first tools from OCR templates is its own subject: the lease abstraction software guide covers the checks that matter, and the best lease abstraction software comparison covers the current field.
| Dimension | Manual abstraction service | MYX Analyzer |
|---|---|---|
| Deliverable | A static spreadsheet | A live grid, plus Excel export with custom templates |
| Checking a value | Re-read the lease | Follow the field's document reference to the cited page |
| Confidence | Implicit in whoever read it | Explicit per field: HIGH / MEDIUM / LOW |
| A new field later | A new engagement | A new column and a rerun |
| Overnight throughput | Bounded by headcount | Hundreds of documents in a batch run |
| Languages | Depends on staffing | 40+ languages |
A service still fits when the question is legal interpretation rather than extraction: what a clause means in your jurisdiction, not what it says. For the reading itself, the grid keeps its value after delivery day, because the schema, the prompts, and the source references stay yours to rerun.
None of this removes expert judgment. Interpretation and negotiation stay with your team; the software does the reading and shows its sources, so experts spend their hours on the fields that actually need them.
FAQ
What is AI lease abstraction?
Lease abstraction is the process of pulling the terms that matter out of full lease documents (parties, dates, rent, escalation, renewal and assignment provisions) into a structured summary. AI lease abstraction has software do the reading: MYX Analyzer extracts the fields you define from each lease into a reviewable grid, with a confidence rating and a document reference on every value.
Which fields can MYX Analyzer extract from a lease?
MYX Analyzer extracts 500+ data fields. Rent, term, escalation, renewal and assignment are the common core, and every column is defined by a plain-language prompt, so a field specific to your portfolio is a column you add rather than a feature you wait for. Results export to Excel with custom templates.
Does MYX Analyzer read scanned leases and leases in other languages?
Yes. Supported file types are PDF, JPG and MP4, so a lease that exists only as a scan or a photo is still readable, and media resolution settings handle high-detail documents. MYX Analyzer supports 40+ languages — the worked example on this page is a French lease.
Start abstracting your own leases
Upload documents, define your fields, and review every extracted value with its confidence rating and source reference.
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